Dynamics 365 Data Encryptions – What is Data Security and Compliance?
Modern businesses can thrive in an always-on society, because of data.
Data is the focal point in every department. It’s a window into the state of a business, its bottom-line, and its relationship with its customers. Additionally, it’s a crucial tool that guides owners to the decisions that will maintain business health and profitability.
Having said all that, it’s easy to see data’s value and role, and so it’s understandable that every modern business put in place protocols to protect that data. And that’s where an enterprise resource planning application like Microsoft Dynamics 365 comes in, with its smart Data Encryptions package.
Data security is important for any organisation that stores sensitive information. Dynamics 365 Data Encryptions helps to ensure that your data is safe from unauthorised access. It uses industry-standard encryption algorithms to encrypt your data, making it difficult for anyone without the proper decryption key to access it.
In this article we’ll unpack this side of the Dynamics 365 software, and how it can help protect your business’s vital private information.
How to comply with data security regulators
There are a number of data security regulators around the world, each with their own specific requirements. Compliance with these regulations can be a challenge, but there are a few key things you can do to make sure you are meeting the necessary standards.
Know your regulations
First, it is important to have a clear understanding of the regulations that apply to your company. Make sure you are aware of any changes or updates to the regulations so that you can keep your compliance programme up-to-date.
Have internal controls in place
Second, put in place strong internal controls to protect sensitive data. This includes things like access control measures, data encryption, and activity logging.
Establish policies and processes
Third, develop robust policies and procedures for managing data security risks. These should cover all aspects of your business, from how data is collected and stored to how it is used and shared.
Train your people
Fourth, provide regular training to employees on data security best practices. This will help ensure that everyone in your organisation knows how to handle sensitive information properly.
The 5 ways to improve data security and compliance
Here are 5 ways to improve data security and compliance, via the Dynamics 365 capability.
Use compliance automation
Compliance automation can help you protect your data and systems by ensuring that all the necessary security and compliance controls are in place. By automating the process of monitoring and enforcing compliance, you can help prevent data breaches and ensure that your organisation is prepared for potential audits.
Protect both software and hardware
Data security must take into account both software and hardware vulnerabilities. Make sure to deploy security measures at all levels, from the network to the individual devices. Encrypt data in transit and at rest and use strong authentication methods to protect access to sensitive data.
Prepare for potential audits
An important part of data security is being prepared for potential audits. Understand what will be required of you in the event of an audit and put together a plan for how you will respond. Have all the necessary documentation ready, and make sure your team is familiar with the process.
Improve your email security and compliance
Email is often one of the weakest links in an organisation’s data security. Make sure your email system is secure by implementing proper authentication methods and encrypting all data in transit. Be especially cautious with attachments and links, as these can be used to deliver malware or phishing attacks.
Prepare for data subject requests
Individuals have the right to request access to their personal data. If relevant to your business, be prepared to handle such requests by having a process in place for collecting and providing the requested data. Make sure you have the necessary documentation and records available, and that your team is familiar with the process.
Understanding Data Privacy Laws
Data privacy laws are constantly changing and evolving. It’s important to stay up-to-date with the latest compliance regulations to ensure that your organisation is protected.
There are a few key things to keep in mind when it comes to data privacy laws:
- Data security is essential. Make sure that your data is well-protected both on-premises and in the cloud.
- Comply with all relevant laws and regulations. This includes ensuring that you have the proper consents from customers and employees before collecting and storing their data.
- Be transparent about your data collection, storage, and usage policies. Your customers and employees should know what you’re doing with their data, and they should be able to opt out if they’re not comfortable with it.
Following these guidelines will help you stay compliant with data privacy laws and keep your organisation safe.
Why you should have data security and be compliant in your business
As a business owner, you are responsible for ensuring the security of your company’s data. Data breaches can cost your business money, customers, and even your reputation.
Cloud data security is a top concern for businesses of all sizes. Compliance laws like GDPR and CCPA are designed to protect consumers’ personal data, but they also impose strict requirements on businesses that collect, process and store that data.
If you’re not already doing so, here are four reasons why you should have data security and be compliant in your business:
- To protect your customers’ personal data.
- To comply with data privacy laws and regulations.
- To avoid costly fines and penalties for non-compliance.
- To protect your company’s reputation.
Data security is no longer an optional extra for businesses – it’s a necessity. By taking steps to ensure your data is secure and compliant, you can protect your business from costly breaches and penalties and build trust with your customers.
Dynamics 365 Data Encryptions in a nutshell
Dynamics 365 Data Encryptions is a security feature that helps protect your data from unauthorised access. It uses industry-standard encryption algorithms to encrypt your data and is available in both on-premises and cloud-based versions of Dynamics 365.
Is this the data security solution you’re looking for? Strategix and Microsoft Dynamics 365 can facilitate a seamless integration with your business, to help safeguard your vital information.
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